To: Track Coaches

Hampshire Hedgesville

Jefferson Martinsburg

Musselman Spring Mills

Washington

From: Jason Kamlowsky, Principal

Dan Comer, Meet Director

Re: AAA Regional Track Meet

The Region II Class AAA Track Meet will be held at Spring Mills High School on Friday, June 4^th. The meet will begin with a coaches meeting at 10:45 AM. Scratches must be submitted to the timing tent.

Field events will begin at 12:00 PM. First Session: Boys Discus, Girls Shot Put, Boys Long Jump, Girls High Jump and Boys Pole Vault.

Running events will begin at 12:30 PM with the order of events for a two-session meet as listed in the February issue of the Interscholastic

The method of entries is by email utilizing Hy-Tek Team Manager program. You may download Team Manager Lite from www.hy-tekltd.com/track/ Click on Team Manager; Scroll down that page until you find Team Manager Lite; you will find a spot that says click here and you may download the program for free. This method not only saves the director time but also prevents data entry mistakes. The time or distance that the coach submits is what is listed for the athlete. The event file may be downloaded from the WVSSAC website: www.wvssac.org. Instructions are in your 2021 WVSSAC rules packet. Please use the WVSSAC identifiers for your team. For Example: school name - Lewis County HS – team abbr: 0065 – short team name – Lewis County. Please use the names of your athletes as they appear on your roster. If you have questions, you may contact me at 304-261-4876/djcomer@k12.wv.us. Coach Matt Smith: 540-686-6839/matthew.smith@k12.wv.us.

All entries are due to the director no later than 12:00 PM Wednesday, June 2nd.

Remember, if you add an athlete to the eligibility with the WVSSAC, your roster must be updated as well. An updated copy of your roster must accompany your entry form.

If a question arises during the coaches meeting regarding an entry time for an athlete or relay, please have appropriate documentation to support your entry time. If you do not have documentation, the meet director has the option to change the time based on the evidence presented on meet day.

If you have changes that you would like to make after sending the entries, please email them by 12:00 PM, Thursday, June 3^rd. Included with this mailing is a copy of the scratch sheet. Changes may be made on meet day, prior to the coaches meeting.

Parking will be located in the north lot adjacent to the stadium.

Gates will open at 10:30 AM for spectators. Seating for spectators and teams will be on the press box side.

Admission-Adults-$7.00—Students-$5.00 as established by the WVSSAC. Only WVSSAC passes accompanied with identification will be accepted at the pass gate.

Concessions and Region II Championship t-shirts will be available throughout the meet.

Tennis balls will be provided for relays. Chalk will be provided for PV, HJ and LJ.

TAPE IS NOT PERMITTED.

Batons will be furnished for relays.

If you have any questions, feel free to call me.

Thank you,

Dan Comer