To: Track Coaches

Buckhannon-Upshur Jefferson Spring Mills

Elkins Lewis County Washington

Hampshire Martinsburg

Hedgesville Musselman

From: Marc Arvon, Principal

Dan Comer, Meet Director

Re: AAA Regional Track Meet

The Region II Class AAA Track Meet will be held at Spring Mills High School on Thursday, May 14^th. The meet will begin with a coaches meeting at 11:15 AM. Scratches must be submitted to the press box prior to this time.

Field events will begin at 12:00 PM. First Session: Boys Discus, Girls Shot Put, Boys Long Jump, Girls High Jump and Boys Pole Vault.

Running events will begin at 12:15 PM with the order of events for a two-session meet as listed in the February issue of the Interscholastic

The preferred method of entries is by email utilizing Hy-Tek Team Manager program. You may download Team Manager Lite from www.hy-tekltd.com/track/ Click on Team Manager; Scroll down that page until you find Team Manager Lite; you will find a spot that says click here and you may download the program for free. This method not only saves the director time but also prevents data entry mistakes. The time or distance that the coach submits is what is listed for the athlete. The event file may be downloaded from the WVSSAC website: www.wvssac.org. Instructions are in your 2015 WVSSAC rules packet. Please use the WVSSAC identifiers for your team. For Example: school name - Lewis County HS – team abbr: 0065 – short team name – Lewis County. Please use the names of your athletes as they appear on your roster. If you have questions, you may contact me at 304-261-4876 or you may e-mail me. My email address is: djcomer@k12.wv.us.

All entries are due to the director by no later than 2:00 PM Tuesday, May 12^th.

Remember, if you add an athlete to the eligibility with the WVSSAC, your roster must be updated as well. An updated copy of your roster must accompany your entry form.

If a question arises during the scratch meeting regarding an entry time for an athlete or relay, please have appropriate documentation to support your entry time. If you do not have documentation, the meet director has the option to change the time based on the evidence presented on meet day.

If you know that you have changes you would like to make after you send the entries, please email them by 1:00 PM, Wednesday, May 13^th. Included with this mailing is a copy of the scratch sheet. Changes may be made on meet day, prior to the coaches meeting.

Parking will be located in the north lot adjacent to the stadium. Attendants will be on site to assist with parking.

Gates will open at 11:00 AM for spectators. Seating for spectators and teams will be on the press box side.

Admission-Adults-$6.00—Students-$5.00 as established by the WVSSAC. Only WVSSAC passes accompanied with identification will be accepted at the pass gate.

Concessions and Region II Championship t-shirts will be available throughout the meet.

Tennis balls will be provided for relays. Chalk will be provided for PV, HJ and LJ.

TAPE IS NOT PERMITTED.

Batons will be furnished for relays.

If you have any questions, feel free to call me.

Thank you,

Dan Comer