March 9, 2010

Dear Coach:

Here is some information on the 2010 Doddridge County High School Season Opener Meet to be held on Friday, March 26, 2010 at Cline Stansberry Stadium in West Union, WV.

Time: Field events will begin at 4:00pm. We hope to start running events around 4:30pm. We will follow the format for a one-session meet.

Awards: There are no awards for this meet.

Entry Fee: There is no entry fee for this meet.

Entry Deadline: Monday, March 22, 2010. (This is pushing it a bit, so please send them promptly by one of the methods described below.) If you haven’t had a meet yet, please use reasonable estimates. (Not last year’s PR’s, but what is likely now.) Submitting entries without times will result in your athletes being placed in the slowest heats.

Entries: A team may enter up to 4 athletes in each running event 400m or shorter, and as many as they want in races that are 800m or longer and field events. Note: Only 3 athletes per team may place in any individual event. You may also run extra relay teams, but only one relay team per school can place.

Scratches: Please FAX your scratches and replacements before noon on meet day (775-655-5335). Last minute scratches and replacements will also be accepted until 3:00pm at the meet. However, please make every effort to get this information to us no later than noon.

Miscellaneous: The concession stand will be open. Starting blocks will be provided. The longest spikes allowed on our track are ¼ inch. The following field events will be contested first: Girls shot put, pole vault, & long jump and Boys discus & high jump. Participants in the throws and long jump will get 4 attempts. There will be no finals!

There are two ways to get your entries to us:

1) You could download the event file for the Doddridge Season Opener Meet which will be posted on www.runwv.com. To do this you will need the Hy-Tek Team Manager or Team Manager Lite software. If you do not have this, it can be found and downloaded from www.bridgeporttrack.com. You then need to download the Doddridge Season Opener Meet file and import it into the Team Manager or Team Manager Lite program that you have already downloaded. Then you do your entries, export the meet entries, and e-mail your entry file to runwv@runwv.com. This is the preferred method. It is very accurate, efficient and saves time, as the entries do not have to be typed into our computer. This is good for you as your entries will be as accurate as you make them. They go straight from you to our computer. Also, you can use the Team Manager Lite program for later meets, including the regional, with great ease and efficiency. It’s good for us as your entry can be put into the Hy-Tek program in a matter of seconds using this method!

2) You could fax your completed entry form to Josh Weekley (RunWV) at 775-655-5335. Please use the correct type of entry form which has the athletes’ names at the left and the events they will be participating in on the right!

If you have questions, you can call Craig Kellar at 873-1594 (home) or 873-2521 (work). You can e-mail him at coachcmk@hotmail.com.