REGION 4A CHAMPIONSHIP
Friday, May 15, 2009
at Parkersburg High School/Stadium Field
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Dear Track & Field Coaches,
The Williamstown High Athletic Department looks forward to hosting the WVSSAC Region 4A Championship on
Friday, May 15, 2009. The teams competing in the Region 4A Championship are as follows:
Calhoun County, Charleston Catholic, Buffalo Putnam, Gilmer County, Van, Hannan, St. Marys, Williamstown,
Wirt County
FACILITY
The track is eight lanes with all-weather high jump, long jump, and pole vault runways. All of our equipment
is national federation approved. The oversized discus and shot rings are concrete. Bleacher seating is abundant.
Teams are asked to set up their tents in the bleachers across from the pressbox. The auxiliary gymnasium will
be available for emergencies only.
MEET ENTRIES
There will be two ways to send us your entries: Hy-Tek Team Manager Lite or by fax (304-375-6194). Personally,
we feel Team Manager Lite is the easiest method. However, if you are accustomed to sending your entries via fax,
that is perfectly fine as well.
The deadlines for the Region 4 A Championship are as follows:
1. All entries are to be e-mailed to jbutta_1999@yahoo.com or submitted via fax by 8:00 p.m on Monday, May 11th. We will email all coaches a performance list on Wednesday, May 13th. We will also post this performance list on www.runwv.com.
2. Any additions or scratches can be e-mailed to jbutta_1999@yahoo.com by 10:00 a.m. on the day of the meet.
3. Additions and scratches can also be made on site prior to the coaches meeting at 4:30 p.m.
FIELD EVENTS
We will start field events at 5 p.m. The field event rotation will be as follows:
First Rotation: Boys Discus, Girls Shot Put, Boys Long Jump, Girls High Jump, and Boys Pole Vault Second
Rotation: Girls Discus, Boys Shot Put, Girls Long Jump, Boys, High Jump, and Girls Pole Vault
RUNNING EVENTS We will start running events at 5:30 p.m. The format will follow what is suggested by the W.V.S.S.A.C. for a two-session meet. Below is the order of events:
First Session: 100 / 110 Hurdles Trials, 100 Trials, 3200 Girls, 200 Trials, 3200 Boys, 400
Second Session: 4 x 800, 100 / 110 Hurdle Finals, 100 Finals, 4 x 200, 1600, 300 Hurdles, 4 x 100, 800,
200, Shuttles, 4 x 400
ADVANCEMENT TO FINALS – 100, 200, 110 / 100 HURDLES The qualifying procedures for athletes in the 100 meter dash, 200 meter dash, and 110 / 100 meter high hurdles are as follows:
1. A total of eight athletes will move on to the finals.
2. Heat winners (4 heats maximum) will advance to the finals.
3. After the heat winners are established, the next fastest times will move on to finals.
ADVANCEMENT TO FINALS – FIELD EVENTS
The top seven athletes in the shot put, discus, and long jump will advance to the finals. Athletes will be
given three additional jumps / throws.
OPENING HEIGHTS – HIGH JUMP AND POLE VAULT The starting height will be two inches lower than the tenth best qualifier's mark in the high jump and six inches lower in the pole vault. The opening heights will be announced along with the performance list the day before the meet.
ADVANCEMENT TO THE WEST VIRGINIA STATE CHAMPIONSHIP In the running events, the top three individuals and relay
teams from each region will qualify for the WV State Championship. The next four fastest times state-wide will
also qualify for the State Championship.
In the field events, the top four individuals plus any additional athletes that meet or better the qualifying
standard will qualify for the State Championship. If there is a tie for 4th place that does not meet the qualifying
standard, that tie will be worked off utilizing the tie-breaking procedure that is normally used for 1st place.
Below are the field events standards for advancement to the WV State Championship:
Long Jump – (G) 15-0 /(B) 19-3; Pole Vault – (G) 8-0 /(B) 11-0; High Jump – (G) 4-8 / (B) 6-0; Shot Put –
(G) 31-0 / (B) 44-0; Discus – (G) 90-0 / (B) 125-0
JURY OF APPEALS
In order to get equal representation on the Jury Appeals, we are asking for one representative from each of
the nine schools participating in the Regional Championship. Representatives must be a coach or athletic director
and be present at the Regional Championship. Please submit a name for the jury of appeals to
jbutta_1999@yahoo.com.
RECOGNITION OF ATHLETES
We will announce all scoring athletes (places 6 through 1) and team scores throughout the meet.
ADMISSION
As established by the WVSSAC, the cost of admission is $6.00 for adults and $5.00 for students. Only WVSSAC
passes may be utilized and those individuals must sign in and may be asked for identification.
CONCESSIONS
Hot and cold concessions will be available by the Parkersburg High Track Parents. T-shirts will also be on sale
for $12.00. If coaches are interested in a pre-order, please contact me by e-mail by Tuesday, May 12.
COACHES MEAL
A coaches / officials meal will be provided immediately after the last heat of the boys 400 meter run. The
break in between sessions will be a minimum of 30 minutes.
TIMING / SCORING
We will be utilizing Finish Lynx for timing and Hy-Tek for scoring the meet. A results board will be
available on the bottom level of the pressbox.
FACILITY RULES
Please remind your athletes not to jump the fence that surrounds the track or sit on the wall at the
entrance of the facility. Doing so will result in a disqualification. In addition, tape is not to be used
to mark relays or field events. Tennis balls will be provided for markings in relay races. The maximum spike
length is ¼" . Only those athletes checking in for an event are permitted in the bullpen. Hip numbers will be
used in the distance events. Please remind athletes to place their number on their right hip. All throwing
instruments will be weighed.
We hope you and your team enjoy participating at our facility. We strive to host events that are competitive, exciting, and efficient. Good luck to everyone at the 2009 Region 4A Championship.
Sincerely,
Williamstown High School Athletic Department