March 11, 2008

Dear Coach:

This is your information packet on the 2008 Doddridge Host Harrison County Track Meet to be held on Friday, March 28, 2008 at Cline Stansberry Stadium in West Union, WV.

Time: Field events will begin at 4:00pm. We hope to start running events around 4:30pm. We will follow the format for a one-session meet.

Awards: Trophies will be given to the top 2 teams and to the top individual in both the boys’ and girls’ divisions. Also, winners of each individual event will receive medals. Ribbons will be awarded to relay placers 1 – 6 and to placers 2 – 6 in individual events.

Entry Fee: $30 per team. Make checks payable to DCHS Athletics. Please mail it promptly. ($60 total for boys and girls. Only $50 if you use the Team Manager Lite program to e-mail us your entries!)

Entry Deadline: Friday, March 21, 2008. (This is pushing it a bit, so please fax them (775-655-5335) on this day at the latest!) If you haven’t had a meet yet, please use reasonable estimates. (Not last year’s PR’s, but what is likely now.)

Entries: A team may enter up to 5 athletes in each field event, up to 4 in each running event 400m or shorter, and as many as they want in races that are 800m or longer. Note: Only 3 athletes per team may place in any individual event. You may also run extra relay teams, but only one relay team per school can place.

Scratches: Please FAX your scratches and replacements before noon on meet day (775-655-5335). Last minute scratches and replacements will also be accepted until 3:00pm at the meet. However, please make every effort to get this information to us no later than noon.

Miscellaneous: The concession stand will be open. Starting blocks will be provided. The longest spikes allowed on our track are ¼ inch. The following field events will be contested first: Girls shot put, pole vault, & long jump and Boys discus & high jump. Participants in the throws and long jump will get 4 attempts. There will be no finals!

There are two ways to get your entries to us:

1) This is the preferred method. Team Manager Lite: You could use the system that Bridgeport High School uses for its home meets. If you choose this method, you will need to use the Team Manager Lite software, which is available for download at www.bridgeporttrack.com. Once you have downloaded this program you will then need the event file for the Doddridge Host Harrison County Invitational. This file will be posted at www.runwv.com. You then need to download this file and import it into the Team Manager Lite program that you have already downloaded. Then you do your entries, export the meet entries, and e-mail your entry file to runwv@runwv.com. It gets you in good with the meet director and the “RunWV guy” and saves you $10.00. Also, it is very accurate, efficient and saves time, as the entries do not have to be typed into our computer. This is good for you as your entries will be as accurate as you make them. They go straight from you to our computer. Also, you can use the Team Manager Lite program for later meets, including the regional, with great ease and efficiency. It’s good for us as your entry can be put into the Hy-Tek program in a matter of seconds using this method! Also, if you use this method, your deadline is extended to Monday, March 24, 2008.

2) You could fax your completed entry form to Josh Weekley (RunWV) at 775-655-5335. Please use the correct type of entry form which has the athletes’ names at the left and the events they will be participating in on the right! A sample entry form in this format is available on RunWV.com.

If you have questions, you can call Craig Kellar at 873-1594 (home) or 873-2521 (work). You can e-mail him at coachcmk@hotmail.com.