Frankfort Invite Update due to Covid Measures

Hello Coaches,

There are a lot of changes made to our invitational in order to ensure a safe environment and yet still have the opportunity for many runners to compete in a race. We fully understand if a school decides to not attend due to these changes.

Limited Schools

With few remaining races available, many schools are contacting us to join our invitational. We must limit our invitational to 30 schools. First schools given the option will be the A-AA schools from region 1. There are 20 schools in this region. Slots that remain will be available to schools that communicate their interest. Below is the current list of schools I have received notification of interest in attending. If you have changed your mind please let me know:

Schools Participating (Given Interest) Berkeley Springs East Fairmont Frankfort Grafton Keyser Oak Glen Philip Barbour Weir Hampshire Hedgesville Martinsburg Musselman Spring Mills

Remaining Region 1 A-AA waiting on notification Fairmont North Marion Cameron Hundred Madonna Magnolia Paden City Paw Paw Ritchie Co. St. Marys Tyler Consolidated Wheeling Central

Change in Cost

This race will be a bib chipped race. Because of this additional cost, we must raise the price slightly. The cost still remains $25 for a varsity team or $50 for both boys and girls varsity teams. This will include up to 10 JV runners. Any JV runners over the 10 will cost the school $5 for each additional runner. Example: If School A has 20 girls signed up and 14 boys signed up, the school would owe $50 + (3extra girls at $5each) = $65. This is to help cover the costs of the chipped bibs.

Entries

Entries need to be submitted on RaceTimeEntry.com. This is a change from athletic.net. RaceTimeEntry is also the system required for coaches to use for the regional meet.

Results

Results will be real time posted to TriStateRacer.com. Results will later be posted to both athletic.net and runwv. I will make sure to forward a copy of results to each coach via email.

Change in Schedule

Due to the need for waves and with soccer matches rescheduled for 2pm on the same day, we had to make changes to the original race schedule. Start times for events will not change if fewer waves are needed.

Girls Varsity Start Time Wave 1 9:30am

Wave 2 9:35am

Wave 3 9:40am

Wave 4 9:45am

Wave 5 9:50am

Wave 6 9:55am

Boys Varsity Start Time Wave 1 10:45am

Wave 2 10:50am

Wave 3 10:55am

Wave 4 11:00am

Wave 5 11:05am

Wave 6 11:10am

JV Start Time (JV Girls) Wave 1 11:50am

Wave 2 11:55am

(JV Boys) Wave 1 12:00pm

Wave 2 12:05pm

Wave 3 12:10pm

THE 2MILE YOUTH RACE HAS BEEN CANCELLED

No award ceremony is permitted. Awards will be sent to the participating schools.

Health Requirements

ALL Coaches must sign and provide the wellness check document on the last page. The wellness document states that the coach checked all their athletes prior to departing from their home school to the meet with temperature checks and ensuring all their athletes are in proper physical well-being. Coaches should turn in the document upon arrival at which time they will also receive their coaches packet. There will NOT be a coaches meeting. If any coach has a concern, they can present their concern to Coach Phillips or Coach Snoberger.

Coaches should encourage all athletes to be dressed for the meet prior to arriving. This is to ensure that the bathroom facilities have limited usage. Hand-sanitizer will be located outside the bathroom facilities. Please encourage your athletes to use prior to entering and also upon exiting the bathroom facilities.

Coaches should remind and encourage all athletes and spectators to wear face masks whenever they are not competing. Coaches and athletes will be required to have a face mask while in there wave group until they have reached the start-line area.

Coaches should remind athletes to remain with their school and not to intermingle with athletes from other schools.

SORRY L due to the current health concerns, there will not be any hospitality room for coaches, nor a concession stand available.

Arrival, Race, and Departure Procedures

Teams will be dropped off in front of the stadium. Teams should enter the stadium and set up their tent in the visitor side bleachers (left side of stadium) or on the visitor sideline of the football field. PLEASE REMAIN off the football playing field. Plenty of space is provided, so teams should ensure that they remain distant from other schools. After dropping off athletes, buses should turn left at the intersection and park in the first stone parking lot on the left. See Map on additional page for more details.

The invitational will race in waves. Only 5 teams will start at a time and be placed into waves. Teams will be randomly drawn to be assigned to their wave. ALL WAVE Groups should be ready at the START TIME of their event. Wave 1 will be the first group to begin and will report to the start-line. Wave 2 will report to the gate that leads out of the stadium toward the start-line. Wave 3 will report to the TRACK Start-line. Wave 4 will report to the Track 100m Line. Wave 5 will report to the Track 200m Line. Wave 6 will report on the other-side of the track-surface fence from Wave 5. As Waves are started the next wave will move up to the next position. Such as Wave 2 would then move to the start-line and Wave 3 would then move into the location of Wave 2 (the gate that lead out of the stadium). The athletes can stretch and perform striders in their wave area. The number of waves assigned will be limited to the number of schools and athletes participating. In the JV race if more Waves are needed, more will be assigned.

After Athletes have finished the race, they should continue through the finish chute and proceed to their tents from the front of the stadium. Teams should prepare to leave upon the completion of their athletes.

Course

For those that have attended our course in the past, we needed to change the start of the course in order to avoid conflict with starters and finishers due to the waves of groups. We do not plan on this being a permanent feature of our course. We still have about 800m of the course where a finishing athlete may come upon a beginning athlete. This is a common experience in road races. Please remind your athletes to always stay to the right on the course when running.

Spectators

Please encourage your spectators to keep proper social distancing, wear masks, and follow all CDC guidelines. It is very easy to stay away from others at a cross country meet. Spectators will not be permitted into the stadium. Parking for spectators is available at the parking lot by the middle school. This lot is located, by taking a right after the front of the stadium. Follow the road until it ends at the middle school. Also vehicles can park in the lot located below the fieldhouse. Once again you make a right after the front of the stadium. Lot will be on the left. This lot is only accessible before the races begin at 9:30am and departure after the conclusion of the final race. Spectators should not park in this lot if they plan to leave prior to the final race.

Remaining the Same

First, T-Shirts will be sold. Shirts will cost $20. Please pre-order. Pre-ordered shirts will be given to coaches upon arrival. Shirt design will be sent to all participating schools closer to the meet day. Finally, there is no fee for spectators and as always we will have an Ambulance located on site during the meet.

Stadium Map of Locations of Waves

Middle School Parking Lot

Frankfort Invite Covid

Coaches Statement of Team Well-Being

I _____________________________, Coach of ___________________________ in order to ensure the well-being of all athletes at the Frankfort Invite, have temperature checked my athletes. No athlete that boarded the bus/ departed for the Frankfort Invite had an elevated temperature or showed signs of having an illness that could endanger all athletes at the meet. I understand the significance of following CDC regulations with wearing masks and social distancing.

Choose by Circling: Boys Coach / Girls Coach

School: ________________________________

Coach Signature: ________________________________