Regional Information

For Regional Directors

All regional meets will use RaceTimeEntry.com for their entry method. This will be FREE for all regional meets.

All Regional meets MUST use Hytek and the file that is emailed to you for scoring purposes. No other system is acceptable and is set by the WVSSAC in the interscholastic.

For Coaches

First, register your team on RaceTimeEntry.com. If you have already registered for a meet during the season which used RaceTimeEntry.com (St. Mary’s Medical Center XC Festival, & etc.) then you do not need to register a second time. You will simply login with the same information as before. Then add your regional meet to your schedule and follow the directions to submit your roster.

VERY IMPORTANT: You may only enter a MAXIMUM of 10 athletes at the regional meet.

All Coaches, check your roster before submitting your entry and make sure the names of your athletes are CORRECT. We do not want any names spelled incorrectly in the Regional results, State Meet program, and state meet results. Coaches are the people who type the roster and submit it, so COACHES are responsible for making sure your athletes names are correct. If you see a misspelling, edit your roster and make the correction.

While only seven (7) may run at the regional and state, al the names you indicate will receive a race number and may be substituted at the state meet. By entering your alternates ahead of time, you will not need to take the time to get extra race numbers at the state meet. The substitute runner will already have an assigned number and be ready the day of the state meet.

If you have any questions about RaceTimeEntry.com, email RaceTimeEntry@gmail.com.

If you have questions about Hy-Tek or any other regional entry items, email Robert StClair at rstclair304@gmail.com.

This system is designed to make everything much easier for coaches and race directors. It's simple and ready to go.